Of Jizzakh Polytechnic Institute
dated 4 June 2014
to Order No. 152-AF
appendix

Model regulations on the board of trustees of Jizzakh Polytechnic Institute

I. General provisions

1. These Model Regulations govern the activity of the board of trustees of Jizzakh Polytechnic Institute.
2. The board of trustees of Jizzakh Polytechnic Institute (hereinafter — the Council) is one of the public governance bodies of the institute.
3. The Council is not a legal entity. The Council carries out its activity on a public basis.
4. The Council carries out its activity in accordance with the Constitution and laws of the Republic of Uzbekistan, the resolutions of the chambers of the Oliy Majlis of the Republic of Uzbekistan, the decrees, resolutions and orders of the President of the Republic of Uzbekistan, the resolutions and orders of the Cabinet of Ministers of the Republic of Uzbekistan, these Model Regulations and other legislative acts.
5. The main aims of the Council are the effective implementation of the principles of social partnership in the educational process, improving the quality of education, strengthening the institute's material and technical base and improving the educational process.
6. The Council may include representatives of state bodies and non-governmental non-profit organizations, sponsors, and other legal entities and individuals interested in improving and developing the institute's activity.
7. The composition of the Council is approved by the Ministry of Higher and Secondary Specialized Education, except for the cases provided for in the second and third paragraphs of this clause. In cases where heads of state and economic management bodies accountable to the Cabinet of Ministers of the Republic of Uzbekistan are included in the Council, the composition of the Council is submitted by the relevant ministries and agencies to the Cabinet of Ministers of the Republic of Uzbekistan for approval. In cases where heads of law-enforcement and judicial bodies, paramilitary structures, and state management bodies accountable to the President of the Republic of Uzbekistan are included in the Council, the composition is submitted by the Cabinet of Ministers, on the proposal of the Ministry of Higher and Secondary Specialized Education, to the President of the Republic of Uzbekistan for consideration.
8. The Regulations on the Council are approved by the Council taking into account the requirements of these Model Regulations.
II. Tasks and powers of the Council
9. The main tasks of the Council are: strengthening the institute's material and technical and educational-methodological base, improving the social and household infrastructure, coordinating the construction of buildings and landscaping the grounds; effectively organizing and improving the educational process and students' work placements, as well as the subsequent employment of the institute's graduates in industry by developing the integration of production, science and education; organizing work on assessing the quality of training of bachelors and masters and the effectiveness of research; raising the quality and effectiveness of the educational process and determining promising areas for training specialists and scientific and technical staff, taking into account the development of the labor market in the future; financing and implementing promising programs that contribute to the quality of training of specialists; developing research and innovation activity at the institute, carrying out fundamental (applied) scientific and technical developments and rationally integrating educational and scientific processes; organizing practical classes of students directly in production; attracting qualified and experienced specialists in the field of production and services to the educational process; improving working conditions of teaching staff at the institute and organizing their professional development and retraining; attracting funds of the institute's consistent activity (grants) and other off-budget funds; first of all ensuring the social protection of students, including orphans, allocating scholarships to gifted students, improving living conditions and useful leisure for students, and organizing students' rest during holidays; introducing advanced forms and methods of teaching, computer and information-communication technologies and electronic educational resources into the educational process, including ensuring Internet access, providing the institute with modern educational laboratory equipment and educational-methodological literature, supporting and encouraging research and innovation activity, and forming and developing the institute's modern scientific laboratories; carrying out measures aimed at forming at the institute a healthy intellectual and spiritual-psychological environment and an atmosphere of like-mindedness between teachers and students, and instilling in them a constant striving for professional, spiritual, intellectual and physical improvement; developing and publishing authors' curricula, methodological manuals, recommendations, didactic materials and other educational-methodological documents; formulating proposals for sending gifted students to leading foreign educational institutions to gain experience and establishing special scholarships for them; assisting in organizing international exchange of experience for the institute's teaching staff, senior researchers — applicants and students.
10. In order to perform the tasks assigned to it, the Council: receives from the institute, in the established manner, the data and information needed to perform the tasks assigned to the Council; develops and submits, in the established manner, proposals on amendments and additions to the Regulations on the Council; takes part in discussing the institute's work plans, action plans, programs and other documents and submits proposals for improving them; applies to state bodies on questions of improving and developing the institute's activity, including considering candidates for the institute's leadership positions; submits proposals on improving the quality of staff training at the institute and presents to the rector of the institute recommendations on the material and moral encouragement of the institute's employees and students; approves the financial plan of receipts and expenditure of the Council's funds; determines the procedure for using the Council's funds; considers reports on the implementation of the financial plan for the Council's funds; appoints an audit commission to check the targeted and effective use of the Council's funds. The Council may also have other powers in accordance with current legislation, its Regulations and the institute's charter.
III. Organization of the Council's activity
11. The Council is formed on the principles of voluntary participation in the Council and equality of all its members in resolving questions within the Council's competence. As a rule, the Council is formed from all its members in resolving questions within its competence. The numerical composition of the Council is not regulated. Changes in the personal composition and leadership of the Council are, as a rule, made once a year. The rector of the institute is a member of the Council by virtue of the position.
12. The chairperson of the Council and the deputy chairperson are elected at the Council's first organizational meeting, chaired by the rector of the institute. The chairperson and deputy chairperson are elected from among the members of the Council. The terms of office of members of the Council and the re-election of the chairperson and deputy chairperson are determined in the Regulations on the Council. The Council has no right to transfer its powers to the rector of the institute.
13. The chairperson of the Council: sets the agenda of the Council meeting and convenes it; approves the Council's decisions and organizes monitoring of their implementation; approves the Council's annual work plan and presents to the Council a report on the implementation of the annual work plan; coordinates the work of Council members in performing the tasks assigned to them; represents the Council in state bodies and other organizations; and exercises other powers to ensure the effective work of the Council.
14. The powers of the deputy chairperson of the Council are determined by decision of the Council.
15. Members of the Council have the following rights: to take part in discussing and resolving questions considered at Council meetings; to submit to the Council proposals on current questions of developing the educational process at the institute; and to submit conclusions on questions considered by the Council. Council members carry out their activity as part of the Council on a public basis. Council members must attend the meeting in person. If such attendance is not possible, a Council member has the right to submit to the Council their opinion on the agenda of the meeting in writing.
16. The Council carries out its work on the basis of plans approved by it and holds meetings as necessary, but at least once a quarter. Extraordinary meetings may be convened by the chairperson of the Council at the written request of its members. The requests must state the reasons and grounds for convening an extraordinary meeting.
17. The Council meeting is chaired by the chairperson of the Council, and in their absence by the deputy chairperson. A Council meeting is considered valid if at least two thirds of the Council members attend. If there is no quorum, or if the chairperson and the deputy are absent, a new date for the Council meeting is announced.
18. Depending on the nature of the questions considered at the Council meeting, heads and specialists of state bodies and other organizations, employees of the institute and individual persons may be invited.
19. The secretary of the Council: ensures timely preparation of all documents necessary for the Council meeting; agrees with the chairperson of the Council on the time and place of the meeting; organizes holding Council meetings on the items of the agenda; notifies Council members and invited persons of the meeting date, the draft agenda, and the time and place of the meeting; monitors the implementation of the Council's decisions; draws up the Council's minutes and sends the approved minutes to Council members and other interested organizations; the secretary of the Council is a member of the Council;
20. The Council carries out its activity in cooperation with the rector of the educational institution.
IV. Adoption of decisions by the Council and organization of their implementation
A Council decision is adopted by a simple majority of the votes of the Council members present at the meeting. In the event of a tie, the vote of the chairperson of the Council is decisive. A decision on approving the annual financial plan of receipts and expenditures, as well as on the use of the Council's funds, is adopted by two thirds of the votes of the Council members present at the meeting.
22. Decisions of the Council are formalized by the minutes of the Council meeting. The minutes of the Council meeting are approved by the chairperson of the Council and sent within a week to Council members and interested organizations.
23. The original of the Council's minutes and its materials are stored at the institute. The rector of the institute creates conditions for storing the Council's documents and ensuring their safety.
24. The secretary of the Council, with the assistance of Council members, regularly studies and reviews the implementation of the Council's decisions and, when necessary, submits relevant proposals to the chairperson of the Council. The state of implementation of the decisions adopted by the Council is regularly reviewed at its meetings.
25. The working procedure of the Council is determined by rules of procedure approved by the Council.
V. Funds of the Council
26. The Council's funds are formed from charitable donations and voluntary contributions of organizations whose representatives are Council members, as well as of the Council members themselves, from off-budget funds attracted to the institute by the Council, and from other funds not prohibited by legislation. The Council's funds are kept in the form of property, money and other tangible and intangible assets.
27. The Council's funds may be used to implement and achieve the Council's aims, tasks and powers.
28. The Council's funds are accumulated in the off-budget personal account of the Higher Education Institution Development Fund, included in the Fund's estimate of income and expenditure and used in the established manner. The procedure for using the assets transferred to the institute is determined by decision of the Council.
29. The volume of the Council's income and expenditure of funds for next year is included in the estimate of income and expenditure of the Higher Education Institution Development Fund in accordance with the financial plan approved at the Council meeting. Current expenses related to the Council's activity at the institute are included in the financial plan of receipts and expenditure of the Council's funds.
30. The estimate of income and expenditure of the Council's funds is approved by the rector of the institute on the basis of the Council's decision. When necessary, amendments may be made to the estimate of income and expenditure of the Council's funds in the manner established by legislation.
31. The rector and chief accountant of the institute are responsible for properly keeping the accounting of the Council's funds, for their proper formalization and for monitoring their targeted use. The balance of the Fund's funds not used in the current year is not withdrawn and is carried over to the next year.
32. It is prohibited to use the Council's funds to support additional numbers of staff.
33. The Council exercises financial control over the correct, targeted and effective use of the Council's funds. To exercise control, the Council appoints the Council's audit commission. The procedure for appointing the chairperson and members of the Council's audit commission, the terms of their powers and the frequency of audits are determined by the Council's rules of procedure.
34. The Council's audit commission: once a year checks the correctness of the personal account, audits the expenses made at the expense of the Council's funds, and prepares an opinion on the annual reports and balance sheet; reviews the financial plan of receipts and expenditure of the Council's funds for the next year for the correctness and validity of its preparation; and reports to the Council on the targeted and effective use of the Council's funds.
35. The financial plan of receipts and expenditure of the Council's funds for the next year is approved by the Council after review and approval by the audit commission.
36. Disagreements related to financial and economic activity are resolved in the manner provided for by legislation.
VI. Termination of the Council's activity
37. The Council is dissolved on the basis of decisions of the ministries and agencies under whose authority the relevant higher education institution falls.
38. If the Council is dissolved, its powers to manage the Council's funds are temporarily transferred to the Council of the institute.